Touring

Date:Nov 03, 2012

The Touring Committee identifies and disseminates environmentally-conscious practices that primarily apply to touring and regional productions, the venues in which they appear, and their presenting organizations. It also seeks to share better practices employed on Broadway with theatres around the country, and vice versa.  The Touring Committee conducts periodic surveys of the green resources available at touring venues. Many touring shows participate in Clark Transfer’s Touring Green program, and have offset over 15,000 tons of carbon emissions from moving their equipment by investing in wind power and methane digesters through Native Energy.

Return to Theatre Professionals.

Better Practices

GENERAL

  • Read these tips together with the better practices for: Venues, Pre- and Post-Production, Production, Education, and Outreach.  Many of these better practices apply to shows in one location as well as tours.
  • Establish a green team responsible for identifying and implementing greener practices.
  • Implement the green practices in your offices found here.
  • Fill out the BGA’s Scorecard for Touring Venues for each venue in which you find yourself.

VENUES

  • Communicate in advance with shows and personnel appearing at your venue your greening practices and requirements.
  • Have appropriate signage and communications on site to make it easy for temporary users of your venue to recycle and follow your other greening practices.
  • Implement a green rider to contracts that sets out requirements for greener conduct in your venue.
  • Utilize standard materials across productions to facilitate reuse and greener production runs.
  • Transition subscribers to digital communications and subscriptions.

PRE- AND POST-PRODUCTION

  • Design and produce touring sets and equipment to minimize energy usage for operating and transporting the show.
  • Work with organizations that use recycled material for other causes (e.g. pantyhose used for malaria nets).
  • Identify other channels for reuse or recycling of materials left over after productions depart.

PRODUCTION

  • Train production team in application of greener practices for multiple venues.
  • Implement a green rider to contracts that sets out requirements for greener conduct at venues where your show appears, such as requiring recycling receptacles, etc.

TOURING

  • Implement electronic processing of contracts, using PDF’s rather than mail, where possible.
  • Develop an efficient tour schedule and packing plan.
  • Use trucking companies committed to greener practices, such as proper tire inflation and reduction of idling.
  • Invest in wind power and other high quality programs to offset the remaining impact of transportation.
  • Use bus companies committed to greener practices, such as proper tire inflation, reduction of idling, etc. and purchase offsets for the remaining impact.
  • Utilize standard materials across venues to facilitate reuse and economical greener production runs.
  • Implement a green rider to contracts that sets out requirements for greener conduct at venues where your show appears, such as requiring recycling receptacles, etc.
  • Have press agents let local media know in advance about your greening efforts.

Resources:

Clark Transfer Touring Green
Clark Transfer’s Touring Green Program | clarktransfer.com/green
The Touring Green initiative brings together Clark Transfer, NativeEnergy, and leading Broadway shows, orchestras, and ballet companies in a program to offset the carbon impact of moving theatrical scenery, equipment and instruments.
NRDC Greening Advisor
NRDC Greening Advisor | http://bit.ly/Wfkkwn
The NRDC Greening Advisor is a guide that can help any commercial business or organization to reduce its environmental impacts.

 

Documents:

BGA Touring Scorecard
Materials Scorecard from Mo’olelo
Recycling Guidelines in Major Touring Cities
Refill NOT Landfill at The Broward Center
Walton Arts Center Green Initatives
Victoria Theatre Association in Dayton, OH